Event Planning Specialist at 3M in Somerville, NJ
Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a diversity of people, global locations, technologies and products, 3M is a place where you can collaborate with 93,000 other curious, creative 3Mers. For more than 30 years at 3M, I've seen firsthand how it's a place where curious, creative and collaborative people thrive and build a rewarding career. As a leader in this company, my goal is to ensure each 3Mer sees and feels the positive impact we're making around the world - Mike Roman, chief executive officer and chairman, 3M This position provides an opportunity to transition from other private, public, government or military environments to a 3M career. The Impact You'll Make in this Role As an Event Planning Specialist, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:
Responsible for the logistical planning and execution of a portfolio of complex medical education programs and Voice of Customer advisory meetings for the USAC and Latin America areas. Leads programs and events with high proficiency in full-service meetings management inclusive of venue sourcing/contracting process, creating and maintaining registration site, group travel arrangements, meals and lodging, room set-up and audio-visual plan. Manages program budgets and expense reporting. Possesses an unwavering commitment to healthcare compliance to ensure compliance with Health Care Professional (HCP) interactions, transparency reporting and throughout the lifecycle of events. Delivers the highest level of customer service. Collaborates and communicates effectively with internal partners, establishing and maintaining constructive relationships. Develops strong partnerships with corporate travel agency, vendors, and suppliers to ensure the success of events. Handles non-routine inquiries of moderate to complex scope and resolves conflict. Adapts differing techniques and methods to develop solutions for a variety of issues, appropriately applying extensive experience, research, and reasoning to achieve desired results. Determines priorities and timelines, collaborates effectively with Event Planning Coordinator, and is accountable for the activities and results of assigned events. Trains/mentors and develops team members. Manages advanced level and cross-functional projects. Provides system administration. Provides work direction to non-employee contract workers. Engages in the development, implementation, and enforcement of policies and procedures. Identifies gaps and opportunities for improvement. Leads improvement initiatives and/or solutions to work processes and tools, to drive maximum efficiency and effectiveness. Decisions directly influence the workflow of the work team and may impact the operational effectiveness of multiple work groups in the department, next higher organizational tier, or related activities within the Meeting Planning, Americas function. Applies thorough knowledge and assesses risks properly in decision-making. Your Skills and Expertise To set you up for success in this role from day one, 3M is looking for candidates who must have the following
Qualifications:
Bachelor's degree or higher (completed and verified prior to start) from an accredited institution Five (5) years of experience in managing corporate meeting/event planning, including medical education programs, marketing programs and advisory meetings for physicians and other healthcare professionals in a private, public, government or military environment Intermediate to advanced proficiency with Microsoft Office applications and professional event management software/systems (Cvent, event mobile app, etc) Knowledge of Pharma Guidelines and AdvaMed Code of Ethics. Extensive experience with healthcare compliance. Additional qualifications that could help you succeed even further in this role include:
Bilingual capabilities. Effective oral and written communication skills in English and Spanish Meetings Management Certification (CMP, Cvent Certified) Experience working with cross-functional teams Skills include excellent oral and written communication skills, demonstrated collaborative and influencing skills, ability to drive and manage change, experience training and mentoring others, team orientation with an ability to build chesive teams, strong time management and organizational skills, sharp attention to detail and demonstrated advanced problem-solving skills Travel:
Includes 20% domestic/international Relocation Assistance:
Not authorized Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being 3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.
Salary Range:
$80K -- $100K
Minimum Qualification
Communications & PREstimated Salary: $20 to $28 per hour based on qualifications.
Responsible for the logistical planning and execution of a portfolio of complex medical education programs and Voice of Customer advisory meetings for the USAC and Latin America areas. Leads programs and events with high proficiency in full-service meetings management inclusive of venue sourcing/contracting process, creating and maintaining registration site, group travel arrangements, meals and lodging, room set-up and audio-visual plan. Manages program budgets and expense reporting. Possesses an unwavering commitment to healthcare compliance to ensure compliance with Health Care Professional (HCP) interactions, transparency reporting and throughout the lifecycle of events. Delivers the highest level of customer service. Collaborates and communicates effectively with internal partners, establishing and maintaining constructive relationships. Develops strong partnerships with corporate travel agency, vendors, and suppliers to ensure the success of events. Handles non-routine inquiries of moderate to complex scope and resolves conflict. Adapts differing techniques and methods to develop solutions for a variety of issues, appropriately applying extensive experience, research, and reasoning to achieve desired results. Determines priorities and timelines, collaborates effectively with Event Planning Coordinator, and is accountable for the activities and results of assigned events. Trains/mentors and develops team members. Manages advanced level and cross-functional projects. Provides system administration. Provides work direction to non-employee contract workers. Engages in the development, implementation, and enforcement of policies and procedures. Identifies gaps and opportunities for improvement. Leads improvement initiatives and/or solutions to work processes and tools, to drive maximum efficiency and effectiveness. Decisions directly influence the workflow of the work team and may impact the operational effectiveness of multiple work groups in the department, next higher organizational tier, or related activities within the Meeting Planning, Americas function. Applies thorough knowledge and assesses risks properly in decision-making. Your Skills and Expertise To set you up for success in this role from day one, 3M is looking for candidates who must have the following
Qualifications:
Bachelor's degree or higher (completed and verified prior to start) from an accredited institution Five (5) years of experience in managing corporate meeting/event planning, including medical education programs, marketing programs and advisory meetings for physicians and other healthcare professionals in a private, public, government or military environment Intermediate to advanced proficiency with Microsoft Office applications and professional event management software/systems (Cvent, event mobile app, etc) Knowledge of Pharma Guidelines and AdvaMed Code of Ethics. Extensive experience with healthcare compliance. Additional qualifications that could help you succeed even further in this role include:
Bilingual capabilities. Effective oral and written communication skills in English and Spanish Meetings Management Certification (CMP, Cvent Certified) Experience working with cross-functional teams Skills include excellent oral and written communication skills, demonstrated collaborative and influencing skills, ability to drive and manage change, experience training and mentoring others, team orientation with an ability to build chesive teams, strong time management and organizational skills, sharp attention to detail and demonstrated advanced problem-solving skills Travel:
Includes 20% domestic/international Relocation Assistance:
Not authorized Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Supporting Your Well-being 3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.
Salary Range:
$80K -- $100K
Minimum Qualification
Communications & PREstimated Salary: $20 to $28 per hour based on qualifications.
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